4ms Advisor Book Transitions
Accelerate Advisor Transitions
4ms Bulk Transitions is advisor transition software that brings an incoming advisor’s or advisory team’s entire book onto your platform in one upload. Client data is entered once in an English or French template, and address verification and data validation catch keying errors and NIGOs before anything is imported, so accounts are funded faster.
Detailed bilingual transition templates
Address and data validation
Linked spouse and entity records
Bulk Book Transitions
Enter Client Data Once,
Seamlessly Migrate Entire Books
Bilingual Excel Templates
One workbook for individuals and entities, in English or French, covering contact, employment, net worth, tax residency, regulatory and trusted contact details.
Secure Upload & Virus Scan
Every file is uploaded over a secure link, scanned for viruses and checked for encryption before a single row is read.
Pre-Import Validation
SIN, phone, email, date, TIN, BN and NEQ formats are checked on every row, along with duplicates in the file and clients already on the platform.
Address Verification
Addresses are verified with AddressComplete in English and French, and any address that can’t be verified is flagged for review.
Fix Before You Import
Flagged rows open in the full contact form to be corrected or removed, and every save re-runs validation, so only clean records are imported.
Spouse & Entity Linking
Spouses are linked to each other and entities to their primary contact automatically, with errors on linked records surfaced together.
The Transition Workflow
Six Steps from Spreadsheet to Funded Accounts
With advisor transition software, a controlled, repeatable path takes an advisor’s book from a spreadsheet to verified client records, digital repapering and funded accounts.
Step 1
Template & Upload
Enter the book in the English or French template, then upload it securely and scan it for viruses.
Step 2
Validate & Fix
Formats, duplicates, existing clients and addresses are checked, and flagged rows are fixed or removed in the contact form.
Step 3
Import
Clean contacts are imported to the advisor group, ready for account opening.
Step 4
Repaper Digitally
Each client’s account-opening and transfer forms are started in 4ms from their imported record, with no paper.
Step 5
Sign & Approve
Clients e-sign with DocuSign or DocuSeal, and a supervisor approves every package with a full audit trail.
Step 6
Open & Fund
Accounts open, and transfers from the previous firm fund them, so the advisor’s book is earning again sooner.
Proven at Scale
$1.6 Billion
Re-Papered in Six Days
An independent wealth firm used Bulk Transitions to re-paper 900 clients from one incoming advisory team, $1.6 billion in assets, in just six days, removing manual data entry and verification work equivalent to 35 full-time staff.
One bilingual template for the whole book
Errors caught before import, not after
Repapering started from imported records
Catch Errors Early
Validate Every Record
Before It’s Imported
Import Activity shows how many contacts are clean, carry warnings or have errors, across individuals and entities, so operations teams fix problems once, before records ever reach account opening.
Review and Invalid Data flags
Duplicate and existing-client checks
Only clean records imported
After the Import
Clean Records,
Ready for Account Opening
Imported clients arrive with their contact, employment, net worth, tax residency and regulatory details already captured and linked to the right advisor group, so advisors open accounts without keying client details a second time.
Fewer keying errors
Fewer NIGOs
Faster account funding
Frequently Asked Questions
Advisor Bulk Transition
What is advisor transition software?
Advisor transition software moves an advisor’s or advisory team’s book onto your platform in bulk. 4ms Bulk Transitions imports an incoming advisor’s clients from a single Excel template, validates every record and verifies addresses before import, so firms enter client data once and onboard whole books from it.
What client data can be imported in bulk?
The full client profile can be imported in bulk. Individual records cover name, date of birth, SIN, marital status and spouse, citizenship, addresses, phones and email, employment and income, net worth, tax residency, PEP and insider status, power of attorney and a trusted contact. Entity records cover business number, NEQ, entity type, incorporation details, CRS status, tax residency and a primary contact.
How are records validated before import?
Records are validated row by row before import. 4ms checks SIN, phone, email, date, TIN, business number and NEQ formats, finds duplicates within the file and clients already on the platform, and verifies addresses with AddressComplete. Rows with an address that can’t be verified are flagged Review, and rows with any other problem are flagged Invalid Data.
Can flagged records be fixed in the platform?
Yes. Each flagged contact opens in the full contact form, where it can be corrected or removed from the import, and validation re-runs every time it is saved. Only clean records are imported, and an import can be cancelled at any time, which permanently deletes the uploaded file.
Is the upload secure?
Yes. Files are uploaded over a secure, time-limited link to the firm’s dedicated instance and scanned for viruses and checked for encryption before they are read, and a quarantined file is never processed.
Are the templates available in French?
Yes. The Excel template is available in English and French, clients can complete account opening in English or French, and advisors, associates, supervisors and analysts can each choose to work in English or French within the platform.
What happens after the import?
After the import, each client is repapered digitally. Imported records start each client’s account-opening and transfer forms in 4ms digital account opening, clients e-sign with DocuSign or DocuSeal, and a supervisor approves every package before accounts open and transfers from the previous firm fund them.
How fast can an advisor transition be completed?
An advisor transition can be completed in days, not months. An independent wealth firm used Bulk Transitions to re-paper 900 clients from one incoming advisory team, $1.6 billion in assets, in six days, removing data entry and verification work equivalent to 35 full-time staff.
Beyond the Transition
Open Accounts the Moment Clients Arrive
Once a book is imported, 4ms digital account opening takes each client from verified record to signed, approved account, and KYC maintenance keeps every profile current.