Centralized Product Shelf Management
Replace the Product Spreadsheet with a Governed Shelf
Product Shelf Management is product shelf management software for CIRO, FINRA and SEC regulated firms. It replaces spreadsheets with one governed shelf, where every risk rating, KYP document and change is tracked and approved by a second reviewer, so stale ratings and expired documents never become exam findings.
Know Your Product
Every Product Decision
in One Governed Shelf
Approved Product List
Search and filter every approved product by asset class, risk band, status and distribution, with fees, management, redemptions and documents in one place.
Product Risk Ratings
Rate products on your firm's 3- or 5-band risk scale with a 0–100 score and rating date, and ratings older than 12 months are flagged for review.
Ratings Overlay
Override an automated risk rating, score or asset class with a reason code, rationale, reference and expiry date, all recorded for audit.
Restricted Securities
Maintain the firm's restricted securities lists, firm-wide or for a specific advisor, client or staff member, and check them automatically before the trade.
KYP Documents & Expiry
Store the prospectus, offering memorandum, fact sheet, due diligence and KYP summary with each product, with alerts before documents expire.
Managed Account Models
Maintain UMA models, SMA models and mandates in one catalog, with allocation ranges, managers and minimums governed like any other product.
How It Works
From New Product to Approved Shelf
With product shelf management software, every product moves through the same governed lifecycle, from draft to active to archived, with a second reviewer on every change.
Step 1
Add
Create a product with its attributes, fees, management, redemptions and documents, or import many at once by CSV.
Step 2
Rate
Assign a risk band and score, and record the rating date so stale ratings surface automatically.
Step 3
Document
Attach the prospectus, offering memorandum, fact sheet, due diligence and KYP summary, each with an expiry date.
Step 4
Review
The Product Review Committee approves or rejects with a rationale, and no one can approve their own submission.
Step 5
Publish
Approved products appear on the advisor-facing shelf, and restrictions flow into pre-trade checks.
Step 6
Monitor
Expiring documents, stale ratings and every change stay visible, with a full audit history.
Single Source of Truth
One Approved Product List
for the Whole Firm
Advisors, compliance and the Product Review Committee work from the same approved list, with risk bands, status and expiring documents visible at a glance.
Advisors see approved products only
Document expiry alerts
Stale rating flags
Four-Eyes Governance
Every Change Approved
by a Second Reviewer
New products, edits, restrictions and model changes land in one pending-approvals queue with field-level differences. Reviewers approve or reject with a rationale, and no one can approve their own submission.
Field-level change review
Maker-checker approvals
Required rationale
Exam-Ready Evidence
A Complete Record of Every Product Decision
Every approved or rejected change is recorded with the submitter, reviewer, rationale and exact field changes, ready to export for a regulatory exam or committee meeting.
Immutable audit history
CSV and PDF exports
Ratings overlay audit package
Frequently Asked Questions
Product Shelf Management Software
What is product shelf management software?
Product shelf management software keeps a governed list of the products advisors may recommend. Four Eyes Product Shelf Management keeps every approved product with its risk rating, fees, documents and status in one place, so advisors only see what your Product Review Committee has approved, and every change is reviewed and recorded. Product Shelf Management is available in English and French.
How does Product Shelf Management support Know Your Product (KYP) obligations?
Product Shelf Management supports Know Your Product by keeping due diligence on the shelf itself. Prospectuses, offering memoranda, fact sheets and KYP summaries sit alongside each product’s risk rating and expiry dates, and ratings older than 12 months are flagged for review, supporting the ongoing product monitoring KYP requires. This supports the Know Your Product obligation under NI 31-103 and the Client Focused Reforms in Canada, and helps U.S. firms document the reasonable-basis product diligence expected under FINRA Rule 2111 and Regulation Best Interest.
How does Product Shelf Management help firms avoid exam findings on product due diligence?
Product Shelf Management avoids exam findings by keeping a continuous, audit-ready record. It flags ratings due for their 12-month review, tracks disclosure document expirations, requires a second reviewer’s sign-off on every change, and exports complete audit histories to CSV or PDF for examinations.
How are product risk ratings managed and reviewed?
Product risk ratings are managed on your firm’s own scale. Each product carries a risk band on a 3- or 5-band scale, from Low to High, with a 0–100 score and rating date, and stale ratings are flagged for review. Compliance can override an automated rating through the ratings overlay with a reason code, rationale, reference number and expiry date.
How does the firm's restricted list work with pre-trade checks?
Restrictions are checked automatically. Securities on the firm's restricted list can apply firm-wide or to a specific advisor, client or staff member, and Pre-Trade Analyzer checks every proposal against them, flagging restricted securities before the trade.
Who approves new products and changes to the shelf?
Your Product Review Committee approves them, with four-eyes controls. New products, edits to active products, restrictions and managed-account model changes go to a pending-approvals queue showing exactly what changed. Reviewers approve or reject with a rationale, and the system prevents anyone from approving their own submission.
Can firms manage UMA and SMA models on the product shelf?
Yes. UMA models, SMA models and SMA mandates are maintained in their own catalogs, with allocation ranges, managers, model codes and minimum investments, and changes follow the same approval process as products.
How are products and restrictions loaded onto the shelf?
Products and restrictions are loaded by form or in bulk. Individual products are added through a guided form covering attributes, fees, management, redemptions, documents and risk rating, and products, restrictions, rating overrides and managed-account models can be imported in bulk from CSV files.
What audit evidence does Product Shelf Management keep?
Product Shelf Management keeps an immutable history of every decision. Every approved or rejected configuration change is recorded with the submitter, reviewer, rationale and field-level differences and can be exported to CSV or PDF, and rating overrides can be exported as a compliance audit package.
Can firms move an existing spreadsheet-based product list onto the shelf?
Yes, existing spreadsheet lists can be moved over in bulk. Products, restrictions, rating overrides and UMA and SMA models can be imported from CSV files, and from then on every change goes through second-reviewer approval and is recorded in the audit history.
Before the Trade
Connect the Shelf to Every Proposal
Restricted securities on your product shelf flow straight into Pre-Trade Analyzer, so advisors are flagged before a recommendation reaches the client, on the same platform. Advisors research shelf products and document each recommendation in Product Research & Point of Sale.